As a DOT-regulated driver, if you have tested positive for a controlled substance or alcohol, you are required to undergo a Substance Abuse Professional (SAP) evaluation. To ensure a smooth and efficient evaluation process, it's important to come prepared with all necessary information and documentation. Here’s what you need to have:
1. Copy of the Custody and Control Form (CCF)
The Custody and Control Form (CCF) is crucial for your SAP evaluation. This form, provided by your employer or the testing lab, contains essential details about your test, including:
Date of Test: The specific date when the test was administered.
Date of Confirmation: The date when the test result was confirmed positive.
Substance: The specific substance for which you tested positive.
Make sure to bring a clear copy of the CCF to your evaluation.
2. Information about Your Designated Employer Representative (DER)
You will need the name and contact information of your company’s Designated Employer Representative (DER). The DER is the person in your company responsible for handling drug and alcohol testing information and ensuring compliance with DOT regulations. They are your main point of contact for any issues related to the testing process, including:
Name of DER: The full name of your DER.
Contact Information: Phone number and email address of the DER.
Having this information ready will facilitate communication and ensure that all necessary follow-ups can be conducted smoothly.
3. FMCSA Clearinghouse Registration (for FMCSA-Regulated Drivers)
If you are regulated by the Federal Motor Carrier Safety Administration (FMCSA), it is mandatory to be registered in the FMCSA Clearinghouse. The Clearinghouse is a secure online database that provides real-time information about drug and alcohol program violations. Here’s what you need to do:
Register in the Clearinghouse: Ensure that you are registered in the FMCSA Clearinghouse. You can register on the FMCSA Clearinghouse website.
Select Your SAP: Once registered, you must designate your SAP in the Clearinghouse system.
This step is crucial for FMCSA-regulated drivers as it ensures that your SAP can report your progress and compliance directly to the Clearinghouse.
Summary Checklist:
Copy of Custody and Control Form (CCF): Bring a clear copy with test and confirmation dates, and the substance details.
DER Information: Have the name and contact details of your Designated Employer Representative.
FMCSA Clearinghouse Registration (if applicable): Make sure you are registered and have selected your SAP in the system.
By coming prepared with these essential pieces of information, you can help ensure a smoother SAP evaluation process, allowing you to meet DOT compliance requirements and return to duty as efficiently as possible.
